Academic Year Rollover

We are now in the final stages of preparatory work for the academic year rollover on the VLE, SunSpace. This has been a big job this year, and a difficult and somewhat stressful one for me. For the past three years at Sunderland, since we moved to LearningStudio, as part of the rollover we have copied content from the previous version of all module spaces to the new ones en masse, a process that was, compared to Blackboard, fast and effortless. However, it did have the problem of perpetuating bad practice and design. In an effort to improve the quality of module sites this year our Academic Board decided that instead of rolling over content the new sites for 2015/16 would be created from a template. Although they issued guidance on what that template should contain, exact details of how to implement this fell to me. Putting something together that made everyone ‘happy’ was not a joy.

The end result is, I think, a considerable improvement on the template that was used in previous years for new modules, but I would have liked to have done so much more with it. There are two distinct parts to the new template. First of all there are placeholder items for all of the items that Academic Board specified should be in the template and these contain information and guidance to help academics update them. Secondly there is a hugely expanded section for staff help, and a new section for student help that is almost as large. The design is very basic, deliberately so, as I didn’t want content that academics create to not match the set items that were pre-prepared, and realistically most will only use the basic functionality. However, there are some items in there that are designed to either help academics improve the visual appearance of their modules, such as some generic icons, and others that show-off what can be done in SunSpace such as a collapsable accordion menu and embedded content items including content from our streaming media server and external sources such as ThingLink.

One final thing we did was to turn off, by default, all of the tools which don’t work as they should for one reason or another. I was able to get consensus from the team on this one. They are all still there if people really want to use them, but we hope they won’t. In the staff help section there is a page dedicated to the various SunSpace tools where I have explained why these particular ones are turned off and advising people on what to use instead to achieve the same ends in a better way.

To support staff with the changes to the rollover process I have also arranged a training and publicity programme that includes emails, announcements, an article on the University’s blog, US Online, and a series of workshops supported by roaming sessions that will run over the next couple of weeks, to be repeated again at the start of September.